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Open People & Access → Import Students. The learner directory drives individual support planning in the Timetable Builder.

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Learner information

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Add one learner

1

Select Add learner

Open the create form without leaving the directory.
2

Enter the learner details

Add the name and relevant planning fields. If LISS is used, copy the exact stable student identifier rather than inventing one.
3

Set support context

Choose priority, funded hours and always-support status based on the school’s approved information.
4

Save and review

Confirm the new row appears and its LISS status is correct.

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LISS matching

The directory compares learner external IDs with synced LISS students. A row can be matched, unmatched, changed or temporarily unavailable for checking. When LISS details have changed, use the offered refresh/update action after reviewing the difference.
Treat the external ID as a system identifier, not a display label. Changing it can break the link to classes and timetable slots.

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Search and bulk data

Search by learner, year or external ID and filter by priority or support status. CSV export/import supports reviewed bulk changes; see CSV imports.

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Delete carefully

Deleting one learner requires confirmation. Delete all requires a typed confirmation and removes the entire learner directory for the selected workspace. Export and review the dependent timetable impact before any bulk deletion.
Screenshot placeholder SW-015: Learner directory showing filters, LISS match status and a fictional learner in edit mode.